Administrative Assistant

Joel Alvarez  Paradise Challenge / Black Tape Project

Preferably in Miami but not required.

$12.00 per hour

Start Date: July 1, 2018, or whenever available after that date.

Hours: 10-15 hours/week (in studio), 2-3 hours/week (remotely)

About the Job

Black Tape Project -BTP is searching for a reliable, task & detail oriented Administrative Assistant (AA). The AA will work directly with Joel Alvarez in Miami, FL or from home and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced photography business. The position will require occasional travel out-of-state and out-of-country to assist with productions at an increased rate of $150 - $200 per day.

Responsibilities:

  • Provides a bridge for smooth communication between Joel and his clients
  • Welcomes customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Responds to emails & booking inquiries in a timely fashion
  • Manages an extremely active calendar of events
  • Assist with workshop planning & coordination
  • Updates and maintains digital mailing lists
  • Creates Bi-weekly and quarterly digital newsletter
  • Inputs business expense and payroll date 
  • Social media Posts and updates
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Provides assistance with pre-production
  • Creates client agreements while following up until signatures have been attained
  • Arranges travel plans: Booking villas hotels Flights and car rental
  • Client and event spread sheets
  • Manages production schedules while providing updates to all parties involved
  • Creates and distributes call sheets, legal docs (standard release forms.)
  • Social media protocol, scheduled posts and paid ads
  • Provides assistance with local and international productions
  • Welcomes and works with clients to provide a positive experience on set
  • Live Social media content development
  • Serves as point of contact for all clients
  • Manages schedule to assure timely productions
  • Provides assistance with post-production process
  • Creates and delivers client invoices
  • Follows up with past-due invoices
  • Assists with basic-level image retouching

Administrative Skills Required:

  • Organizational skills
  • Able to communicate effectively and professionally, both verbally and via written correspondence
  • Project management skills
  • High School degree required, some college preferred
  • Experienced in task and project management
  • Ability to prioritize multiple tasks and problem solve under deadlines
  • Ability to communicate effectively and properly (i.e., spelling and grammar) via email
  • Strong verbal and written communication skills
  • Fast learner with new software
  • Friendly and professional demeanor
  • Self-motivated
  • Ability to represent The Paradise Challenge in a professional, courteous, and warm manner
  • Familiarity with tax, business, and accounting practices – a plus
  • Photography experience - a plus
  •  Make up experience - a plus

Software Experience/Skills Required:

  • Mac OS
  • Mac Native Apps (Calendar, Notes, Mail)
  • Microsoft Office (Word, Excel)
  • Dropbox

Unicorn Skills (a plus but not required):

  • Adobe Creative Cloud (Photoshop, Lightroom)
  • Mailchimp
  • Word Press 
  • Applicants selected for interview must be available to meet in-person or telephone interview if out of state.
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